Office Manager/Executive Administrative Assistant

January 12, 2014
Job Description

Job Description:

BidSync is seeking a full-time Office Manager/Executive Administrative Assistant for its corporate office in American Fork. This position will be responsible for all invoicing of customers and collections, sales reporting, front office tasks including answering phones, supporting executive management and event planning.


  • Billing, invoicing, and collections procedures
  • Light accounting using Intacct software and MS Excel
  • Daily sales reporting and analysis
  • Plan and execute all-company meetings and events to include all employee meetings every two months, board meetings each quarter (some remote), etc.
  • Managements meeting minutes
  • First point of contact for visitors, clients, customers, etc.
  • Travel arrangements for executive team
  • Order and stock office supplies
  • Manage multiple calendars
  • Run errands for the company within the area to include picking up lunches, going to post office, UPS, print shop, etc
  • Other duties as assigned



Experience and Skills:


  • 2-3 years minimum office management experience
  • 3+ years accounts receivable experience
  • Must be customer service and detail oriented
  • Manage multiple priorities and tasks
  • Must keep confidential information secure
  • Must be results oriented
  • Needs to be able to effectively communicate with all parties (Oral and Written communications)
  • Expert knowledge of MS Office products, including MS Outlook


  • Paid Vacation, Holidays and Sick Time
  • Medical, Dental, and Vision
  • Flex Spending Account
  • 401k Matching (No vesting period)
  • Company subsidized snack/soda machines
  • Company subsidized gym memberships
  • Stock Appreciation Rights
  • Short term/long term disability
  • Life Insurance
  • Pool table
  • Tuition Reimbursement

Our team success has been recognized and awarded by Inc 5000, the last three years, for fastest growing companies as well as several other local awards. We regularly celebrate our successes at Lagoon, Jazz games, the Hogle Zoo and with many other events throughout the year. We want your talent to be part of this exciting adventure!

Additional Information:

Job Level:   Mid Career (2+ years) Number of Openings:   1
Years of Experience:   2 – 5 Years Level of Education:   Associate
Starting Date :   ASAP
How to Apply


  • Posted by: Employutah
  • Company: Bidsync
  • State:
  • Location: American Fork, Utah, United States
  • Job type: Full-Time
  • Salary:
  • Job category:
  • Tags: No Tags
  • Job expires in: Endless

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